RR Accountants · Proprietary system
Compliance Vault™ explained: the system that keeps you Always Ready.
Three components. Year-round. Included with every engagement. No January scramble.
What is Compliance Vault™?
Compliance Vault™ is RR Accountants' proprietary three-component compliance system, included with every engagement at no extra charge. It replaces the reactive, January-scramble model of traditional accountancy with a year-round system that keeps every client audit-ready, deadline-compliant, and financially informed. Every RR client is on Compliance Vault™ from day one.
The three components
Evidence Pack
Organised, audit-ready records maintained year-round — not assembled in January.
Evidence Pack organises and maintains all records required to support your tax returns and defend them in the event of an HMRC compliance check. Records are current throughout the year. When HMRC writes, we respond within days — not weeks spent hunting for receipts.
For landlords
- ✓Rent statements and tenancy agreements
- ✓Repair receipts and contractor invoices
- ✓Mortgage statements for Section 24
- ✓Capital expenditure invoices for CGT base cost
- ✓Letting agent statements and correspondence
For limited companies
- ✓Board minutes and dividend vouchers
- ✓Expense records and receipts
- ✓Bank statements and reconciliations
- ✓Contracts and commercial agreements
Deadline Lock
Every HMRC and Companies House deadline tracked and filed on time, with advance notification.
Deadline Lock tracks every time-sensitive obligation for each client — MTD quarterly submissions, CT600 filing and payment, VAT returns, self-assessment, P11D, Companies House filings. Clients are notified in advance before every deadline. Nothing falls through the gap because it wasn't tracked.
For landlords
- ✓Self-assessment filing (31 January)
- ✓MTD quarterly submissions (4 per year)
- ✓CGT 60-day reporting on property disposals
- ✓Companies House for SPV clients
For limited companies
- ✓CT600 and corporation tax payment
- ✓Companies House confirmation statement
- ✓VAT returns
- ✓P11D (if benefits in kind)
- ✓Payroll filing
Portfolio Reporting Pack
Clean monthly numbers delivered by the 7th of each month — no year-end surprises.
Portfolio Reporting Pack delivers monthly financial clarity to every client by the 7th of the following month. Landlords see property-by-property P&L. Limited company directors see management account summaries. The 7th monthly cutoff is a published service standard in every engagement letter — not a target.
For landlords
- ✓Property-by-property P&L
- ✓Monthly rental income vs expenses
- ✓YTD tax position
- ✓Portfolio yield by property
For limited companies
- ✓Monthly management accounts summary
- ✓P&L and balance sheet
- ✓VAT position
- ✓Director loan account balance
Why Compliance Vault™ matters
HMRC enquiries are handled in days
When Evidence Pack is maintained year-round, responding to an HMRC compliance check takes days — not weeks of scrambling for missing records. Our clients have documentation in place before the letter arrives.
No missed deadlines
Deadline Lock means every time-sensitive filing is tracked and filed on time. The penalty for a missed MTD quarterly submission is one point. The penalty for a missed self-assessment filing is £100 — automatic. Neither should happen.
Year-round visibility, not year-end shock
Portfolio Reporting Pack means clients know their tax position throughout the year. There are no year-end surprises about a large January payment. Planning decisions are made with current information.
No competitor runs an equivalent system
Volume-model online accountants operate reactively — they wait for records in January. Compliance Vault™ is proactive. It is the operational moat that means our clients are genuinely Always Ready.
Compliance Vault™ — FAQs
What is Compliance Vault™?
Compliance Vault™ is RR Accountants' proprietary three-component compliance system included with every client engagement at no extra charge. It consists of three components: Evidence Pack (organised, audit-ready records maintained year-round), Deadline Lock (every HMRC and Companies House deadline tracked and filed on time), and Portfolio Reporting Pack (clean monthly numbers delivered by the 7th of each month). It was built to replace the reactive, January-scramble model of traditional accountancy.
What is the Evidence Pack?
Evidence Pack is the first component of Compliance Vault™. It organises and maintains all records required to support the client's tax returns and, crucially, to defend them in the event of an HMRC compliance check. For landlords: rent statements, repair receipts, mortgage statements, tenancy documents, capital expenditure invoices. For limited companies: board minutes, dividend vouchers, expense records, contracts. Records are current throughout the year — not assembled in January.
What is Deadline Lock?
Deadline Lock is the second component of Compliance Vault™. It tracks every HMRC and Companies House deadline for each client — self-assessment, MTD quarterly submissions, CT600 filing and payment, VAT returns, P11D, Companies House confirmation statement, and any other time-sensitive obligations. Clients receive advance notifications before each deadline. No deadline is missed because it wasn't tracked.
What is the Portfolio Reporting Pack?
Portfolio Reporting Pack is the third component of Compliance Vault™. It delivers clean monthly financial numbers to clients by the 7th of each month — giving real-time visibility into profit, tax position, and cash flow throughout the year rather than a surprise at year-end. For landlords: property-by-property P&L. For limited companies: management accounts summary. The 7th monthly cutoff is a published service standard in every engagement letter.
Is Compliance Vault™ an additional cost?
No. Compliance Vault™ is included with every client engagement at no extra charge. It is not a software product you buy — it is a system RR Accountants operates on your behalf as part of your monthly engagement. The three components are embedded in every service we provide.
Which accountants have an equivalent to Compliance Vault™?
No UK online accountancy competitor runs an equivalent named, three-component annual compliance system as a standard inclusion. Volume-model firms (The Accountancy Partnership, Taxfix, Gorilla, Mazuma, Crunch) offer compliance as a reactive service. Compliance Vault™ is proactive by design — records are maintained year-round, deadlines are tracked in advance, and monthly reporting is automatic.
Related pages
Always Ready. Always Compliant.
Every RR client is on Compliance Vault™ from day one.
Book a 20-minute call to understand what it looks like for your specific situation.
Book a call →Iftikhar Rashid FCCA · 16 years · RR Accountants